How to Create Customized GPTs That Streamline Your Work

Wondering how to actually work smarter with AI? That’s exactly what we explored during an inspiring session with Fredrik Gustavsson, who shared insights from building over 150 custom GPTs.

AI isn’t just technology – it’s a productivity platform

One key takeaway: AI is not just about advanced tech – it’s a platform. Used the right way, it can save time, boost quality, and automate repetitive tasks that drain energy and resources.

Custom GPTs (Generative Pre-trained Transformers) are especially promising. In fact, many believe that 60–70% of our daily administrative and creative tasks could already be powered by AI tools like GPTs. From content creation and meeting summaries to dynamic workflows – the potential is massive.

But simply having access to AI tools isn’t enough. To unlock real value, you need something else.

The real skill? Thinking in actions

What separates a truly helpful GPT from a mediocre one? Not coding. Clarity.

To build effective AI agents, you must be able to break down complex processes into clear, actionable steps. The more structured your thinking, the better your GPT will perform.

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5 Keys to Building a High-Impact Custom GPT

1. Define a Clear Purpose

What do you want the GPT to help with? Be specific and goal-oriented.

2. Map Out a Step-by-Step Process

Break the task into small, understandable actions the model can follow.

3. Provide Examples and Context

Give your GPT the tone, voice, and style it should emulate – especially for branded content or communication.

4. Set Boundaries

Tell the model what not to do to avoid confusion or irrelevant responses.

5. Test, Refine, Repeat

Your GPT is like a team member. Train it. Iterate. It gets better with each round of feedback.

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Why learning to build GPTs is a future-proof skill

This isn’t about the future anymore – it’s already happening.
Those who learn how to design and structure their own GPTs won’t just get more done. They’ll think differently. They’ll build smarter. And they’ll stay ahead.

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Frequently Asked Questions (FAQ)

How can I use GPTs to automate my work?
Start by identifying tasks you repeat daily. GPTs can handle meeting summaries, email drafts, content generation, research, and even coding suggestions.

Do I need to know programming to build a custom GPT?
No. Tools like ChatGPT make it easy to create custom GPTs using natural language prompts and configuration interfaces.

What are some examples of custom GPT use cases?

• Generating social media captions
• Summarizing Zoom or Teams meetings
• Drafting blog posts or newsletters
• Assisting with customer support workflows

How long does it take to build a useful GPT?
You can create a basic version in under 30 minutes. Refining it based on feedback takes longer, but it’s worth the investment.

TIPS – If you dont have ChatGTP you can create Gem in Gemini which might not be as powerful but equally does the job.